Privacy Policy

Introduction

This Privacy Policy describes how the 56^th MP PEDICON 2025 organizing committee ("we", "us", or "our") collects, uses, discloses, and protects your information when you use our website, register for the conference, or otherwise interact with us. By accessing our website or submitting information, you agree to this Policy.

Scope

This Policy applies to information collected through our public website, registration forms, and official communication channels related to 56^th MP PEDICON 2025. It does not apply to third-party websites or services that may be linked from our site.

Information We Collect

• Identity and contact data: title, first and last name, email address, phone number, gender, date of birth.
• Professional data: affiliation/institute, designation/speciality, city, state, country, IAP number (optional).
• Registration data: delegate category, workshops (selected), registration number (if issued), coupon details.
• Document uploads: age proof (e.g., Aadhar or equivalent), HOD certificate (for PG students), payment receipt copy; stored securely in our files storage.
• Payment administration data: payment mode (Bank Transfer/UPI), amount, internal verification status; we do not process card data on-site.
• Technical data: IP address, device/browser type, pages visited, referrer URL (standard server logs).
• Communication data: correspondence sent to our official email or via forms.

Cookies and Similar Technologies

We use essential cookies and server logs necessary for core functionality and security. We do not use behavioral advertising cookies. Limited, aggregate analytics may be used to understand usage. Cookie preferences can be managed in your browser; disabling some cookies may impact functionality.

How We Use Your Information

• Process registrations and workshop selections and administer attendee records.
• Administer offline payments (Bank Transfer/UPI) and verify receipts; we do not take card details on the Site.
• Send confirmations, essential updates, schedules, and transactional communications.
• Provide support and respond to inquiries.
• Improve site reliability, performance, and user experience.
• Comply with legal obligations and protect our rights, safety, and attendees.

Legal Bases for Processing

Where applicable, we rely on one or more of the following: your consent, performance of a contract (registration), legal obligations, and our legitimate interests (e.g., event operations, security, and service improvement).

Sharing and Disclosure

We do not sell your personal data. We may share limited information with trusted providers strictly as needed to deliver the conference (e.g., email delivery, hosting, storage, venue/logistics partners, payment administration) under confidentiality and data-protection obligations. We may disclose information when required by law or to protect rights, safety, and security.

Data Retention

We retain personal data only for as long as necessary for event administration, legal compliance, security, and dispute resolution. Uploaded documents (e.g., receipts, certificates) are retained for verification and audit purposes and then deleted or archived in accordance with our retention practices.

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your information against unauthorized access, loss, misuse, or alteration. However, no method of transmission or storage is completely secure; we cannot guarantee absolute security.

Children’s Privacy

Our website and registration are intended for professionals. We do not knowingly collect personal data from children under 16. If you believe a child has provided us information, please contact us and we will take appropriate steps to remove it.

Your Rights

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request deletion, subject to legal and contractual constraints.
• Withdraw consent where processing is based on consent.

To exercise your rights, contact us at [email protected].

International Transfers

Some service providers (e.g., hosting or email) may operate outside your jurisdiction. Where applicable, we implement measures intended to ensure your information receives an appropriate level of protection consistent with this Policy.

Third-Party Links

Our site may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies.

Changes to This Policy

We may update this Policy from time to time. The “Last updated” date will reflect the most recent changes. Material changes will be communicated via the website or email where appropriate.

Contact Us

For questions or requests regarding this Policy, contact: [email protected].